YASD Constitution

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YASD Constitution and Bylaws
Nassau County Library Association
Young Adult Services Division
Constitution and Bylaws

Article I. NAME

Section 1.

This organization shall be known as the Young Adult Services Division of the Nassau County Library Association.

Article II. OBJECTIVES

Section 1.

To unite in one division all those who are interested in any phase of library service to young adults.

Section 2.

To give those having responsibility for services to young adults an opportunity to exchange information, develop techniques and improve their professional endeavors.

Section 3.

To have representation on the Board of Directors of the Nassau County Library Association.

Section 4.

To advocate for the rights of young adults to quality library service in Nassau County.

Article III. MEMBERSHIP

Section 1.

Membership in the Young Adult Services Division shall be open to any person engaged in or interested in library service to young adults upon payment of annual dues to the Nassau County Library Association.

Article IV. ADMINISTRATION

Section 1.

The administration of the affairs of the Young Adult Services Division shall be vested in the Executive Board, which shall consist of the Officers of the Division and the Immediate Past-President.

Article V. OFFICERS

Section 1.

The officers of this Division shall be:

  • President
  • Vice-President (President-elect)
  • Secretary
  • Treasurer

All of whom shall be members in good standing of the Nassau County Library Association.

Section 2.

At least sixteen weeks prior to the Annual Meeting of the Nassau County LibraryAssociation, the membership shall elect, or the Executive Board appoint, a Nominating Committee of three to present at least one candidate for each elective position other than President.

Section 3.

The Nominating Committee shall send to the entire membership names of candidates ten weeks prior to the Association’s Annual Meeting.

Section 4.

Nominations for all positions may also be made by petition, signed by five members in good standing filed with the Chairperson of the Nominating Committee eight weeks before the date of the Association’s Annual Meeting.

Section 5.

Names of the candidates for office shall be mailed to the entire membership six weeks before the Association’s Annual Meeting with a written ballot to be returned within two weeks. Election shall be by majority vote.

Section 6.

Officers shall be installed at the Association’s Annual Meeting to take office January 1.

Section 7.

Officers shall be elected to serve the following terms. The President shall serve a term of one year. The Vice-President (President-Elect) shall serve a term of one year and shall becomePresident upon the expiration of the president’s term.

The Secretary and Treasurer shall serve a term of two-year terms. The Secretary’s term shall begin in odd numbered calendar years and the Treasurer’s term shall begin in even numbered calendared years.

Section 8. Vacancies in the offices of Treasurer or Secretary shall be filled by members in good standing of the Division for the period of the unexpired term by appointment by the Executive Board.

Should a vacancy occur in the office of the President, the Vice-President (President-Elect) shall succeed to the office of the President to complete that term. On January 1, he or she shall automatically succeed himself or herself to serve his or her regular term as President.

In the event of a vacancy in the office of Vice-President (President-Elect), an interim Vice-President shall be appointed by the Executive Board from among its members to serve until the expiration of the term.

In the event of vacancies in both the offices of President and Vice-President (President-Elect), a special election must be called and completed by the Nominating Committee within three months of the vacancies. Meanwhile, the Executive Board shall appoint an interim President and Vice-President from among its elected members to serve until the new officers are elected.

Section 9. Any elected officer or appointed Chair who shall miss two [2] consecutive meetings or three [3] meetings within the calendar year without excuse accepted as satisfactory by the Board shall be deemed to have resigned. With the approval of the Executive Board, the President shall replace a committee chair by a member in good standing of the Division to fill the unexpired term. Elective members of the Board shall be replaced by a member in good standing of the Division, upon nomination by the President and approval of the Executive Board to fill the unexpired term.

ARTICLE VI. DUTIES OF OFFICERS

PRESIDENT

Section 1.

It shall be the duty of the President to preside at all meetings and to enforce all laws and regulations relating to the administration of this organization. Upon completion of the Presidential term, the President shall serve on the Executive Board for one year as Immediate Past-President.

Section 2.

The President shall call meetings of the Division or officers when it is deemed necessary, or when requested to do so by the officers or by the constituents.

Section 3.

The President shall establish Ad Hoc Committees when deemed necessary and appoint chairpersons of Standing and Ad Hoc Committees, and shall be ex-officio member of all committees except the Nominating Committee.

Section 4.

The President or his/her appointed representative shall attend the Board of Directors meetings of the Nassau County Library Association.

VICE-PRESIDENT

Section 5.

The Vice-President shall co-chair the NCLA/SCLA B.E.S.T. Award Committee. In the absence of the President, the Vice-President shall have all powers and prerogatives of the President. The Vice-President shall be the President-Elect.

SECRETARY

Section 6.

All resolutions and proceedings of meetings (minutes) shall be entered in proper books by the Secretary. The Secretary shall conduct all correspondence, shall issue all notices of meetings and shall perform all duties pertaining to the office of Secretary.

TREASURER

Section 7.

All invoices covering Young Adult Division expenditures/income shall be approved by the Treasurer of the Division, upon authorization of the President of the Division, and submitted to the Treasurer of the Association. The Treasurer of the Young Adult Division shall submit a financial report at each general meeting of the Division.

Article VII. EXECUTIVE BOARD

Section 1.

The Executive Board shall consist of the following:

  • Officers of the Young Adult Division
  • Chairperson of the Standing and Ad Hoc Committees
  • Immediate Past-President of the Young Adult Division

Section 2.

The Executive Board shall transact all business between regular meetings. Wherever possible matters should be referred to the members at the general meeting of the Division.

Section 3.

The Executive Board of the Young Adult Services Division shall prepare an annual budget request for submission to the Finance Committee of the Nassau County Library Association.

Article VIII. COMMITTEES

Section 1.

There shall be six standing committees.

Constitution and Bylaws: The Constitution and Bylaws Committee shall propose amendments to the Constitution and Bylaws of the Division, as needed, and present the changes to the membership, in accordance with Article XI.

Marketing and Public Relations Committee: The Marketing and Public Relations Committee shall use strategic planning to promote the Division’s services and events in various media outlets and within the Association. The Committee shall administer the YASD Award for Excellence in Programming.

Membership: The Membership Committee shall promote and expand membership in the Division.

Nominating: The Nominating Committee shall assemble a slate of Executive Board candidates for presentation to the membership.

Professional Development: The Professional Development Committee will support and mentor YA librarians to promote high quality library services. In addition, the Committee will advocate for young adult librarians and services.

Technology: The Committee shall become involved with innovative projects that encourage and facilitate use of current technology by young adults and young adult librarians.

Section 2.

The President shall establish Ad Hoc committees when deemed necessary.

Article IX. MEETINGS

Section 1.

There shall be a minimum of four meetings a year. Three of those meetings are specifically Young Adult Services Division meetings and one meeting shall be the Annual Dinner Meeting of the Nassau County Library Association at which time the newly elected officers of the Division shall be presented and installed.

Article X. RULES OF ORDER

Section 1.

All business shall be transacted in accordance with the latest edition of Robert’s Rules of Order unless otherwise specified in the Constitution of the Division.

Section 2.

Nine members present and in good standing shall constitute a quorum at any regular or special meeting of the Division. A simple majority of members present shall be sufficient for the adoption of any motion that is in order. A majority of the Executive Board shall constitute a quorum for meetings of the Executive Board.

Article XI. AMENDMENTS

Section 1.

This Constitution may be amended by three-fourths of the members present and voting at any regular meeting of the Division, provided that written notice of the prepared change is sent to the entire membership at least 30 days prior to the date of the meeting.

Section 2.

Proposed amendments tabled or referred back to committee by vote of the members must be resubmitted in writing at least thirty days prior to the date of the meeting at which a vote is to be taken.

Article XII. LIAISON

Section 1.

The Nassau Library System Youth Services Manager may be invited to Executive Board meetings at the discretion of the President.

Section 2.

As needed, additional liaisons may be invited at the discretion of the President.

Proposed amendments to the YASD Constitution and Bylaws were approved at the YASD December Brunch on December 5, 2013, by unanimous vote.

Page last updated on 3/28/14.